Are you looking for the best way to say thank you to someone? A formal thank you letter can go a long way whether you’re trying to boost your career, help your reputation with a client, or ace a job interview.
Thank you letters are both professional and show a great sense of how genuine you are as long as you know how to write them correctly.
Showing gratitude can be done at any time and place because it is as easy as writing a simple and formal thank you letter!
Keep reading for our guide on how to write a formal thank you letter so you can always be ready to thank anyone and everyone.
Start With a Greeting
Regardless of who your thank you letter is to you should start your letter by greeting the recipient.
If you know the person on a more casual level, then you can start the letter off by using just their first name when greeting them.
On the other hand, if you’re writing a letter to a person you do not know as well, such as after a job interview, then you will want to use their full name.
Make sure that you use a formal greeting to start your letter as well.
One thing that is crucial when it comes to writing a formal thank you letter is that you will want to triple-check that you are spelling the recipient’s name correctly.
Writing a thankful letter to someone and incorrectly spelling their name makes the message seem completely insignificant, which is not your intention.
Say Thank You
You will want to open your letter just by saying thank you.
After all, that is what your formal thank you letter is for.
This is going to be an essential part of your letter, but everything that comes after it will help to give your letter context and make it seem more genuine to the recipient.
Follow Up With the Reason
Once you’ve said thank you in your letter, then you’re going to want to follow up it up with the reason why you’re thankful.
If you’re thanking someone for their time, then you can say what impact it had on you.
Following up on your thank you with the reason why you’re thankful is very important because it can help to show the person exactly why you’re grateful.
It is the whole point of you writing the thank you card.
If you’re writing a thanks letter after a job interview, then you’re going to want to find a way to make a lasting impression, and this is your opportunity.
Let them know how thankful you are for meeting with them as well as the great discussions that you shared during the interview.
Use a Looking Forward Statement
In many instances, you will want to wrap up your thank you letter with a looking forward statement.
This could mean that you will see or talk to the person in the future, and you can use this to end your letter.
For example, after a job interview, many thank you letters will end by saying that you look forward to hearing from them in the future.
On the other hand, if the thank you note is a bit more personal, you may be looking forward to seeing them at a function coming up.
Using a looking forward statement is a great way to make the letter seem more personal as well as make it seem like you will speak again soon.
Thank Them Again
Before officially ending the letter, you should thank them again but in a different way!
Try to point out something else that they did that you’re thankful for in this section of the letter.
This could be something small but still something that you noticed or something that they went out of their way to do for you.
Thanking them again can genuinely show that you appreciate them for what they do.
End Your Thank You Letter
Now you’ve come to the end of the letter and you will want to sign off in a formal way.
A great way to end your message is with “sincerely” or “best regards,” as these are both formal and professional.
Make sure that you write your name at the end of the letter as well so that they know precisely who is thanking them.
If it is possible, you should make sure that you can sign the letter in your own handwriting above your typed name as this makes it more personable.
Unfortunately, because most things are digital, this isn’t always possible.
Send With a Gift
When it comes to sending your formal thank you letter, you may also want to send a thank you gift as well.
Thank you gifts can definitely make you stand out, especially if you’re going up against a few people for a job or just want to make a good impression on someone.
There are tons of other occasions where sending a thank you gift along with your thank you letter is appropriate as well.
Friends and family who help you out in special ways will appreciate receiving something that you picked out in the mail.
A thank you letter and gift can go a long way, especially when trying to say thank you genuinely.
Take the time to choose something that you think the person would enjoy.
How to Write a Formal Thank You Letter to Anyone
When it comes to learning how to write a formal thank you letter, there are tons of different ways that you can go about it.
Make sure that you take the time to personalize the thank you letter for each person that you’re writing it too.
Letters are meant to be genuine, especially if you’re trying to thank someone.
So make sure to spend some time and get your thoughts out even if you do it formally and professionally.
Make sure to keep scrolling our blog for other lifestyle advice that you can use every day!